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FAQ: What are the user roles in TRACS?

FAQ: What are the user roles in TRACS?

Owned by Cassidy Reese (Unlicensed), created
Last updated: Jul 03, 2023
1 min read

 Problem

I need more information on what user access looks like in GT-TRACS.

 Solution

The five primary user roles that exist in GT-TRACS are:

  1. Administrators can view and edit data for their specific Org(s) within the system. They will create and mange Faculty records, Packages associated with those records, Commitments, and Allocations for their Org(s) in TRACS.

  2. Financial Administrators are notified of allocations being requested and processed in their specific Org. 

A Financial Admin must have Administrator access as well in order to add/edit commitments and allocations.

3. Package Approvers are notified once a package in their particular Org(s) is ready to be sent through the approval process. They can view data but not edit it. They have the option to approve a package or return it for modification. Once a package is approved within their Org, it will be sent to the next stage of the approval workflow for package approvers at that next level.

4. Reviewers will be able to look over a package and insert a comment about the package while they are reviewing it. They are not required to review the package except by policy set in individual orgs. Reviewers cannot approve a package and do not have editing access.

5. Points of Contact are notified once a package in their Org is FULLY approved in all related orgs, completing the approval workflow in TRACS. A Point of Contact can be specified for each package type:  New Hire, Retention, Cost Share, Other.

 

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