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Help candidates upload files to their dossier before they submit it in PROMOTE.

To complete the steps in this guide, you will need the admin role in PROMOTE. If you do not have the roles you need, check out our user roles guide to learn how to request additional access.

\uD83D\uDCD8 Instructions

To upload documents to a candidate’s dossier, follow these steps.

  1. Log in to PROMOTE (promote.gatech.edu) using your Georgia Tech credentials.

  2. Select the correct process (Academic Promotion & Tenure, Research Faculty Promotion, Critical Review, Academic Non-Tenure Track Faculty, or Tenure on Appointment).

  3. Scroll through the candidate grid for the process you selected to find the candidate’s row and click on their name in the leftmost column or Edit in the rightmost column to open the candidate’s dossier.

  4. On the dossier page, scroll down to the Components section.

  5. Identify the specific component box for the document you’d like to upload and click +Add to open the component box. Each component will require a slightly different upload process. Select the correct process below to see how to upload the documents for your specific candidate’s components.

 Academic Promotion and Tenure Candidates
 BIOSKETCH

1. Type the Biosketch text directly in the pop-up text box.

2. Click Save.

The Biosketch has a 150 word limit.

 TEACHING EFFECTIVENESS

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 PERSONAL NARRATIVE

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

The Personal Narrative must be a 3-5 page PDF.

 CV

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

Please ensure the CV is in the Georgia Tech Standard format with all major sections bookmarked in the PDF. Click here for more info on the standard format from Faculty Affairs.

 EXAMPLES OF RELEVANT WORK

1. Click Select or Drop File to Upload... button and choose the correct file in your file navigator.

2. Once you have uploaded the correct file, type a short description of the work in the Description box next to the file name.

3. Repeat the steps above until you've uploaded your desired number of relevant works.

4. Click Close.

Note that unlike most of the other components, the Examples of Relevant Work can be any file type.

 ADDITIONAL DOCUMENTS (optional)

1. Click Select or Drop File to Upload... button and choose the correct .pdf file in your file navigator.

2. Once you have uploaded the correct .pdf file, type a short description of the work in the Description box next to the file name.

3. Repeat the steps above until you've uploaded your desired number of additional documents.

4. Click Close.

 Research Faculty Promotion Candidates
 SUMMARY FOR INSTITUTE REVIEW

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 QUALIFICATION STATEMENT

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 CV

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

Please ensure the CV is in the Georgia Tech Standard format with all major sections bookmarked in the PDF. Click here for more info on the standard format from Faculty Affairs.

 ADDITIONAL DOCUMENTS (optional)

1. Click Select or Drop File to Upload... button and choose the correct .pdf file in your file navigator.

2. Once you have uploaded the correct .pdf file, type a short description of the work in the Description box next to the file name.

3. Repeat the steps above until you've uploaded your desired number of additional documents.

4. Click Close.

 Critical Review Candidates
 BIOSKETCH

1. Type the Biosketch text directly in the pop-up text box.

2. Click Save.

The Biosketch has a 150 word limit.

 TEACHING EFFECTIVENESS

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 PERSONAL NARRATIVE

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

The Personal Narrative must be a 3-5 page PDF.

 CV

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

Please ensure the CV is in the Georgia Tech Standard format with all major sections bookmarked in the PDF. Click here for more info on the standard format from Faculty Affairs.

 EXAMPLES OF RELEVANT WORK

1. Click Select or Drop File to Upload... button and choose the correct file in your file navigator.

2. Once you have uploaded the correct file, type a short description of the work in the Description box next to the file name.

3. Repeat the steps above until you've uploaded your desired number of relevant works.

4. Click Close.

Note that unlike most of the other components, the Examples of Relevant Work can be any file type.

 ADDITIONAL DOCUMENTS (optional)

1. Click Select or Drop File to Upload... button and choose the correct .pdf file in your file navigator.

2. Once you have uploaded the correct .pdf file, type a short description of the work in the Description box next to the file name.

3. Repeat the steps above until you've uploaded your desired number of additional documents.

4. Click Close.

 Academic Non-Tenure Track: Academic Professionals and Librarian/Archivist Candidates
 BIOSKETCH

1. Type the Biosketch text directly in the pop-up text box.

2. Click Save.

The Biosketch has a 150 word limit.

 POSITION DESCRIPTION

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 PERSONAL NARRATIVE

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 CV

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

Please ensure the CV is in the Georgia Tech Standard format with all major sections bookmarked in the PDF. Click here for more info on the standard format from Faculty Affairs.

 TEACHING EFFECTIVENESS (optional, encouraged if candidate has teaching responsibilities)

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 EXAMPLES OF RELEVANT WORK

1. Click Select or Drop File to Upload... button and choose the correct file in your file navigator.

2. Once you have uploaded the correct file, type a short description of the work in the Description box next to the file name.

3. Repeat the steps above until you've uploaded your desired number of relevant works.

4. Click Close.

Note that unlike most of the other components, the Examples of Relevant Work can be any file type.

 ADDITIONAL DOCUMENTS (optional)

1. Click Select or Drop File to Upload... button and choose the correct .pdf file in your file navigator.

2. Once you have uploaded the correct .pdf file, type a short description of the work in the Description box next to the file name.

3. Repeat the steps above until you've uploaded your desired number of additional documents.

4. Click Close.

 Academic Non-Tenure Track: Lecturer Candidates
 BIOSKETCH

1. Type the Biosketch text directly in the pop-up text box.

2. Click Save.

The Biosketch has a 150 word limit.

 REFLECTION AND SELF-EVALUATION

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 FEEDBACK AND EVALUATION FROM OTHERS

1. Click Select or Drop File to Upload... and choose the correct file in your file navigator.

2. Once you have uploaded the correct file, type a short description of the work in the Description box next to the file name.

3. Repeat the steps above until you've uploaded your desired number of documents.

4. Click Close.

 TEACHING EFFECTIVENESS

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 APPENDIX: SAMPLE TEACHING MATERIALS

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Once you have uploaded the correct file, type a short description of the work in the Description box next to the file name.

3. Repeat the steps above until you've uploaded your desired number of documents.

4. Click Close.

 CV

1. Click Select or Drop File to Upload... button and choose the correct .pdf file in your file navigator.

2. Click Close.

Please ensure the CV is in the Georgia Tech Standard format with all major sections bookmarked in the PDF. Click here for more info on the standard format from Faculty Affairs.

 ADDITIONAL DOCUMENTS (optional)

1. Click Select or Drop File to Upload... button and choose the correct .pdf file in your file navigator.

2. Once you have uploaded the correct .pdf file, type a short description of the work in the Description box next to the file name.

3. Repeat the steps above until you've uploaded your desired number of additional documents.

4. Click Close.

 Tenure on Appointment Candidates
 BIOSKETCH

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 CV

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 PERSONAL NARRATIVE

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 TEACHING EFFECTIVENESS

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

There is a 3 page limit for the Teaching Effectiveness file.

 EXAMPLES OF RELEVANT WORK (optional, include only if required by unit)

1. Click Select or Drop File to Upload... button and choose the correct file in your file navigator.

2. Once you have uploaded the correct file, type a short description of the work in the Description box next to the file name.

3. Repeat the steps above until you've uploaded your desired number of relevant works.

4. Click Close.

Note that unlike most of the other components, the Examples of Relevant Work can be any file type.

 ACCESS WAIVER

1. Click Select or Drop File to Upload... in the popup and choose the correct .pdf file in your file navigator.

2. Click Close.

 ADDITIONAL DOCUMENTS (optional)

1. Click Select or Drop File to Upload... button and choose the correct .pdf file in your file navigator.

2. Once you have uploaded the correct .pdf file, type a short description of the work in the

Description box next to the file name.

3. Repeat the steps above until you've uploaded your desired number of additional documents.

4. Click Close.

Some processes require external reviewers/evaluator suggestions from the candidate as a part of their dossier submission. Click here for more information on how to add external reviewers/evaluators on behalf of the candidate. For more information on how to add external reviewers/evaluator suggestions to a package on behalf of someone who is NOT the candidate, click here.

Admins are not able to complete the Access Waiver component on a candidate’s behalf in the Academic Promotion & Tenure, Research Faculty Promotion, and Academic Non-Tenure Track processes. Candidates in these processes must complete the Access Wavier themselves.

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