What do I do when the same External Reviewer/Evaluator is suggested multiple times for the same candidate? - Multisource Reviewers/Evaluators
- Cassidy Reese (Unlicensed)
In this guide, the term "reviewer" will be used to represent both external reviewers (academia) and external evaluators (research). Distinctions between the two will be made in specific sections of the guide if necessary.
Problem
The same person is listed two separate times in the Suggested Reviewers grid, but the sources are different.
Example: The candidate submitted someone as a suggested external reviewer, and their chair submitted that same person as a suggestion.
Solution
When the same person has been suggested to be a reviewer by two different sources and this person is selected to submit an external letter, you need to combine the two reviewer listings to show that both listings represent the same person and mark that suggested reviewer as “multisource” to represent the different sources of the suggestion..
To combine the reviewer listings and mark the reviewer as multisource, follow these steps.
Log in to PROMOTE (promote.gatech.edu) using your Georgia Tech credentials.
Select the correct process (Academic Promotion & Tenure, Research Faculty Promotion, Academic Non-Tenure Track Faculty, or Tenure on Appointment).
Scroll through the candidate grid for the process you selected to find the candidate’s row and click Manage Reviewers (or Manage Evaluators in the Research Faculty Promotion process) in the rightmost column to navigate to that candidate’s External Reviewer Manager screen.
In the Suggested Reviewers grid, identify the reviewer row that has the best set of information for that reviewer. Click +Add in that reviewer row to move that listing to the Selected Reviewers grid at the top of the page.
In the Selected Reviewers grid at the top, click Details in that reviewer row.
In the following External Reviewer pop-up, click Edit.
Find the Multisource Reviewer field and click the Select Reviewers box to show a list of reviewers remaining in the Suggested Reviewers grid.
Select the reviewer profile from this list of reviewers that you would like to combine with the current profile (usually the option that has the same name as the selected reviewer).
Click Save.
If marked correctly, the Source column of that selected reviewer should list both sources that suggested this person, and the reviewer row left in the Suggested Reviewers grid should be grayed out.
