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\uD83E\uDD14 Problem

I need the ability to use GT-TRACS, but I don’t have access.

\uD83C\uDF31 Solution

Your manager or supervisor should request access to TRACS for you by emailing support@tag.gatech.edu. They will need to provide the org numbers to which you need access and the role(s) for each org.

For reference, the user roles in GT-TRACS are: 

  1. Administrators

    1. Read/Write access to data.

    2. Set up and manage Faculty, Packages, Commitments, Allocations, etc.

  2. Financial Administrators

    1. Will be notified of allocations being requested/processed.

    2. A Financial Admin must have Administrator access as well to add/edit commitments/allocations

  3. Approvers

    1. Will be notified once the package is ready to be sent through the approval process

    2. They can view data on the package but not edit (unless they also have the Administrator role)

    3. Approving a package within their Org will send it to the next stage of the approval workflow. Alternatively, they can return a package for modification if they do not want to approve the package.

  4. Reviewers

    1. Able to look over a package and insert a comment about the package while they are reviewing it.

    2. They are not required to review the package in order for the package to continue through the approval workflow unless a policy is set in the Org that requires the review.

  5. Point of Contact(s)

    1. Notified once a package is fully approved in all related orgs.

    2. A point of contact (POC) can be specified for each package type (Package Types: New Hire, Retention, Cost Share, Other)

Alternately, if someone in your org has the same permissions in TRACS that you will need, you manager can ask that your access mirror that of the existing user matching your role.

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