How to Notify Committee Members that a Candidate is Ready for Review in PROMOTE
- Cassidy Reese (Unlicensed)
Notify committee members when candidates are ready for their review on their committee through the PROMOTE system.
To complete the steps in this guide, you will need the committee_manager role in PROMOTE. If you do not have the roles you need, check out our user roles guide to learn how to request additional access.
Instructions
To notify committee members about candidates that are ready for their review in PROMOTE, follow these steps.
Log in to PROMOTE (promote.gatech.edu) using your Georgia Tech credentials.
Select the correct process (Academic Promotion & Tenure, Research Faculty Promotion, Academic Non-Tenure Track Faculty, or Tenure on Appointment).
Click Internal Review in the top right corner.
On the Internal Review page, find the committee that you would like to add members to and click Open.
Click the Send Email Now button at the top right above the Candidates grid.
If the button appears as No Emails to Send, then you have not yet made the appropriate changes to the candidate statuses that would require an email notification to be sent out. For more information on changing a candidate’s status on a committee, check out this user guide on how to change the status of a candidate on a committee.
6. Review the following pop-up. It will describe the emails ready to be sent to committee managers regarding candidates that require a Pre-Review Check and/or committee members regarding candidates that are ready for their review. See below for an example.
7. Once you have reviewed the information in the pop-up and are ready to send the described email notifications, select Yes. If you would like to wait for the emails to be sent out, select No.
If you do NOT want any emails that have been queued up to be distributed the morning after the appropriate status changes have been made, click the Skip Emails button at the top right of the Candidates grid.