This guide gives an overview of all of the user roles in GT-TRACS.
\uD83D\uDCD8 Overview of User Roles
The five primary user roles that exist in GT-TRACS are:
Administrators can view and edit data for their specific Org(s) within the system. They will create and mange Faculty records, Packages associated with those records, Commitments, and Allocations for their Org(s) in TRACS.
Financial Administrators are notified of allocations being requested and processed in their specific Org.
A Financial Admin must have Administrator access as well in order to add/edit commitments and allocations.
Package Approvers are notified once a package in their particular Org(s) is ready to be sent through the approval process. They can view data but not edit it. They have the option to approve a package or return it for modification. Once a package is approved within their Org, it will be sent to the next stage of the approval workflow for package approvers at that next level.
Reviewers will be able to look over a package and insert a comment about the package while they are reviewing it. They are not required to review the package except by policy set in individual orgs. Reviewers cannot approve a package and do not have editing access.
Points of Contact are notified once a package in their Org is FULLY approved in all related orgs, completing the approval workflow in TRACS. A Point of Contact can be specified for each package type: New Hire, Retention, Cost Share, Other.
All user roles in GT-TRACS are distributed by org. If you need a specific user role for multiple orgs in GT-TRACS, that role will be given for each org that you need the access to.
For example, if you have the Administrator role in org 120 and 220, then you will have administrative access to all faculty records and packages in org 120 and org 220, but will not have administrative viewing access or the ability to perform those functions for faculty records or packages in org 330. For more information on how to switch between orgs if you have access to multiple orgs within GT-TRACS, check out our guide on how to switch orgs.
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